Meeting Minutes - SNA Executive Board Meeting - March 25, 2024

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Date: March 25, 2024

Board Members Present: Daniel Kapfhammer, Brian McHugh, Kevin Hofer, Neil Boss, Duncan Robinson, Jen Virion, Jeremy Whelan, Steve Lonnen, Nicole Frambach

Agenda / Notes:

This is the first meeting of the newly elected board.

Dan (President) kicked off the meeting at 7:35 p.m., then did quick introductions around the table.

Handover from previous board to the new officers

  • Lessons learned over the last few years

  • Meeting timeframe: monthly, going forward but likely requires more frequent meetings in the near term

Voted on the minutes from the previous meeting

  • Jeremy raises motion to approve the minutes

  • Kevin seconds

  • Vote: 9 aye, 0 nay, motion passes

Bylaw discussion

  • The board met, and is now operating under the newly adopted bylaws

  • Next proposed iteration from the board will be "clean-up", largely operationally-focused

  • Follow-up to this would be a public / general membership meeting to solicit feedback on more structural / strategic changes to the bylaws. Timeline on adoption is TBD

  • Line item each of the amendments, to allow for most flexibility for adopting changes

Finance update

  • We are registered as a non-profit corporation (essentially, an LLC)

  • We have articles of incorporation, Sedgefield Neighborhood Association is the official name

  • Changes / actions being taken

    • Remove previous officers from all of the filings and add new officers as appropriate

    • Treasurer is setting up financial systems to drive accountability, tracking and transparency

Sedgefest is 5/11 (11am - 4pm), day before Mother's Day

  • Reviewing what's committed and what still needs to be done

  • Calling a meeting for later this week, Thursday evening to finalize the scope of what needs to be done for the event.